EYNSFORD MODEL HELICOPTER CLUB
Constitution and Club Rule Book
Affiliated Club No 0156
The club will be known as the Eynsford Model Helicopter Club (E.M.H.C.)
To promote and organise safe Model Helicopter Flying in accordance with, and in association with, the British Model Flying Association.
Generally, membership is open to all; however, the Committee reserve the right to refuse membership, to any applicant, without the need to provide reason.
All Members have the right to attend Committee Meetings as an observer, but may not vote on issues or subjects discussed. Observers may be asked to leave the meeting should the Committee need to discuss items of a sensitive nature. Members will not be permitted to take notes at a Committee meeting.
The subscription period will be one calendar year. Membership subscriptions and Joining fees will be reviewed and fixed annually at the AGM. Any member, who has not paid the annual membership renewal fees by the last day of the year, will be deemed to have terminated their membership. If a member fails to renew their membership by the last day of the year he/she will be subject to new application and a joining fee will be payable.
Any member wishing to withdraw from the Club should notify the Secretary in writing, unless the withdrawal falls between October 31st and December 31st where membership renewal should not be taken.
6. CESSATION OF MEMBERSHIP
Any member failing to renew his/her membership or any member notifying his/her resignation will forfeit all right to claim on the Club, its property or its funds.
7. THE COMMITTEE
A Committee will be established to administer the needs of the Club. The Committee will comprise of 10 members,
Safety and Sound Officer
2 x Ordinary member
The Committee may, from time to time, appoint members for specific functions as the need arises.
8. SERVICE ON THE COMMITTEE
Any member wishing to be considered for service on the Committee will have been a full member continuously for a period of not less than 2 years, except the position of Ordinary member, for which the minimum period of club membership will be 1 year.
9. POWERS OF THE COMMITTEE
If the conduct of any member, who in the opinion of the Committee, endangers safety of any person or property whether accidental or intentional or is considered injurious to the character or interests of the Club, the Committee will require that member to attend before them to justify his/her conduct.
The Committee after hearing the member, or in the event of such member neglecting to attend before them, without good cause, will have the power to expel that member and his/her membership of the Club will be revoked. In every case of expulsion, the decision will be final, and the excluded member will have no remedy against the Club or Committee, or any right of appeal. A simple majority of all members of the Committee will be necessary to order an expulsion. Records of any incident will be kept.
All matters relating to the spending of the Club funds will be referred through the Treasurer to the Club Committee. Officers of the Committee may at any time require the Treasurer to report at Committee meetings the details of all expenditure and the current balance of the clubs account. The Treasurer will make an annual financial statement to the AGM offering all relevant documents for inspection.
11. ANNUAL GENERAL MEETING
The AGM will be held no later than the first week of December each year. The order of business at the AGM will be:
1. Reports on the general working of the Club.
2. Representation of the Club accounts.
3. Election of Committee Members.
4. Review and agree the annual membership fee.
5. Discussion of any other business of which due notice has been given.
Members are actively encouraged to attend and vote at the AGM and any EGM that may be convened. However, Proxy voting is not allowed.
The Club Secretary will notify the membership of the date of the AGM or any EGM.
12. EXTRAORDINARY GENERAL MEETING
An EGM may be called at any time if the Committee so decides. The Secretary will also call a meeting on receiving written request, signed by no less than 13 Club members. The EGM will then take place within 28 days of the written request being received. All members will be given 14 days notice of any meeting called, but without the necessity for detailing any further particulars. Resolution of an EGM will not be valid unless 21% of the current club members are present. Any resolution must passed by a simple majority of the members voting.
13. MINUTES OF MEETINGS
Minutes of all AGM’s and EGM’s will be published as soon as convenient but within 30 days of the meeting. Minutes of Committee meetings will be made available to all Committee members, for reference at the next similar meeting. Copies of all minutes will be kept for 5 years by the Secretary and are available to all members upon request to the Secretary.
14. DEFICIENCY OF FUNDS
In the event of insolvency, a full financial audit will take place. An EGM shall be called, at which it will be decided whether, (a) any deficit will be made good by an equal payment from each member; or (b) the Club be dissolved in which case Clause 20 of the constitution will take precedence.
15. MEMBERS CONTACT DETAILS
Each members contact details will be recorded in the Club records and will be assumed to be correct. The Secretary must be notified in writing of any change in contact details.
16. DATA PROTECTION POLICY
The Club will hold information in compliance with the Data Protection Act 1998. Information will only be available to (a) Committee Members (with portfolio); (b) Our affiliated partner – the British Model Flying Association; (c) Organisations where there is a legal requirement; (d) The Member to whom the information pertains (upon written request to the Club Secretary).
17. CONSTITUTION AND RULES
A copy of the Constitution and Club Rules will be forwarded to each member on joining. These will also be published on the club website. These rules will be binding on every member. It is a condition of membership that members familiarise themselves with the rules.
18. INTERPRETATION OF RULES
The Committee will be the sole authority for the interpretation of the club rules and the decision of the committee to any question of interpretation, or any other matter affecting the Club that is not provided for by the rules or constitution, will be final and binding on the members.
19. ALTERATION OF CONSTITUTION
The Constitution defines the rules for the government of the Club. All alterations to the Constitution may only be adopted by resolution at an AGM or EGM convened according to the Constitution. Such resolution must receive a simple majority to pass.
20. DISSOLUTION OF THE CLUB
If at any general meeting a resolution for the dissolution of the Club is passed by a simple majority by the membership present, and the said resolution is confirmed at an EGM, held not more than one month thereafter that meeting, at which not less than 28% of the recorded members are present, by simple majority, the Committee will proceed to dissolve the Club. The Committee will, after discharge of all liabilities disband the club and in accordance with the constitution close the clubs accounts donating all residual sums to the Kent Air Ambulance Trust.
21. OBLIGATION OF MEMBERS
To uphold the clubs constitution and rules at all times. To actively promote a safe and secure environment for the furthering of our collected hobby and to ensure that all members and the public alike, are treated with dignity and respect and that the club is held above reproach at all times.
1. New Members: Before switching on any radio equipment you must seek out a Committee Member to have your model checked for safety. You will also have to demonstrate your competence.
2. All members must remove their rubbish and strive to keep the field tidy.
3. Membership cards must be visible at all times either on your person or on your equipment
4. The Club recommends that any member progressing to a large size model should be in possession of a BMFA ‘A’ Certificate.
5. All models should be built to such a standard that under normal operating conditions they should not fail. Particular attention should be paid to the ball joints, bolts, nuts, screws, etc. If you are in doubt, the model shall not be flown until the offending parts are replaced.
6. Particular attention should be paid to the radio installation to prevent vibration reaching the equipment. Servos should be mounted to the manufacturer’s specifications.
7. Main and tail rotor blades, wooden ones in particular, should be reinforced at the root. Rotor blades must be carefully balanced before a model is flown. Do not assume that carbon fibre blade sets are pre-balanced. DO NOT FLY WITH CHIPPED, SPLIT OR DAMAGED MAIN OR TAIL BLADES
8. Regular maintenance must be carried out to prevent failure of the model.
9. Club recommends the use of 2.4 GHz radio equipment only. If a member is using 35 MHz, it is their responsibility to use the pegboard as per Club Rules.
10. Before switching on a 35 MHz transmitter ensure that you have the correct crystal in both the transmitter and receiver. It is your responsibility to know what frequency you are flying on.
11. Pegboard. For members using 35Mhz a personal peg detailing your name shall be affixed to the pegboard on the appropriate frequency before switching on any equipment. 2.4 Ghz users are not required to use the peg system.
12. Check that all the switches on the transmitter are in their correct position, i.e. idle-up off.
13. I/C Models. When starting the engine, or carrying the model hold the rotor head firmly. You should always hold the rotor head whenever the engine is running in the pits area.
14. Models should be carried out to the flight line; this is indicated by a line of cones running down the length of the flying field. Both you and the model must be over the flight line whilst operating the model.
15. Be aware of other models operating in the flying area. Pilots must not fly over people, or animals.
16. Do not fly a model back to the pits. It should be landed a safe distance away from the flight line and the engine stopped. Do not approach the model until the main rotors have slowed or preferably stopped. Do not leave the model unattended with its engine running at any time.
17. UNDER NO CIRCUMSTANCES SHOULD YOU FLY OVER THE PITS AREA AND/OR THE CAR PARK AREA. THIS IS A VERY SERIOUS VIOLATION OF THE CLUB RULES.
18. All Instructions issued by a committee member must be followed.
19. The parking of cars on the flying area is not allowed; a separate parking area is provided.
20. If you are the last to leave the field, ensure that the gate is locked correctly behind you.
21. Beware of ALL low-flying aircraft. If you observe a full size aircraft which is performing a landing approach, you should land your model. At the very least restrict its height to a low level. If an AIR HORN sounds you must land your model.
22. Members’ machines must pass the relevant BMFA sound level test at any time. Records are kept of each test.
23. All FAIL SAFE equipped receivers must be set in accordance with BMFA regulations. Members will have to describe and demonstrate the failsafe facilities of their particular machine.
24. Electric Models should be carried out from the pits area with the flight battery disconnected and it should only be connected when the model is within 1 meter, or over the flight line. The model MUST be considered to be live as soon as this is done and great care is needed during this procedure. Electronic switches are not recognised as a point of battery motor isolation.
25. Electric Model Setup. An electric model can start up with full power and torque immediately. Therefore when setting up an electric model it is imperative that the electric motor is disengaged from the transmission. This can be done by disconnecting the motor, disconnecting the pinion or disengaging the gears. This procedure must also be followed when adjustments are made to the ESC.
26. Operators of TURBINE and GASSER Helicoptersmust carry an operational 2kg CO2 fire extinguisher.
27. Operators of turbine powered models or models of 7kg and above, must be in possession of at least a BMFA ‘A’ certificate.
28. Mobile phones should be turned off at the flight line or when flying, however all members should have available a way of calling the emergency services at all times.
29. A Club Instructor cannot be held responsible if a model is damaged during instruction
30. Guest fliers are permitted to fly on 2 separate occasions under the invite of a club member. The method of invite is with the permission of 2 Committee members. The guest must have proof of valid BMFA insurance and the club member issuing the invitation must be present and supervise all flights.
31. FLYING TIMES (AMENDED 2016)
Flying times will be strictly enforced for model type and size. If you are unsure, ask BEFORE you fly.
- Electric helicopters with rotor blades of up to 365mm and multi-copters with a maximum size of 365mm diameter, measured diagonally between motor shafts, will be permitted to fly until 20:00hrs or dusk, whichever is earlier, 7 days a week.
- Electric Models, of any size, are permitted to fly until 20:00hrs or dusk, whichever is earlier, on any weekday. (Mon-Fri. but excluding any Bank Holiday)